For the lone freelancer or newly launched startup, co-working is the ideal office space solution. Flexible, sociable, affordable and convenient; it provides the facilities normally offered in a serviced office, but with an emphasis on sharing.
However, in any situation where strangers get together, incompatibilities can and do occur. Be it differences of opinion, pet peeves, or even ruffled feathers. Coworking comes with its own conventions and occasionally written rules of engagement.
Do not worry! We’ve put together a list of do’s and don’ts to avoid becoming the talk of your co-working space, for all the wrong reasons.
1. Be nice…
It may seem insignificant, but greeting your neighbors with a smile can do wonders for improving your co-working environment. Happier work environments are not only more productive, but making an effort to interact with your co-workers can lead to some valuable networking, or a nice meeting.
… but, not too friendly
Know when to make it happen. Even if you and your new best friend hit it off like a house on fire, keep in mind that you’re part of an open, shared workspace. Sociability is, of course, key to working together, so there’s no need to resort to passing notes. However, shared office spaces are not the place for chatty conversations.
2. Hanging up on the phone
A fully equipped coworking office will likely have a dedicated area or soundproof booths for phone calls. Even if their use is not mandatory, use them anyway. As tempting as it may be to take a call at your desk, even a quick one, keep your co-workers in mind. They have more important things to worry about than their dinner plans. Respect shared space and, to the extent possible, remove all calls from workstations.
3. Lower it from eleven
Ambient office noise can vary from workplace to workplace and the same applies to co-working spaces. Foot traffic, slamming doors, even blaring headphones. What might be considered tolerable in one building may be unacceptable in another. Don’t be that guy. Comply with your service provider’s noise policy and keep your own ears free from complaints.
4. Keep Britain Tidy
Show consideration for the co-working space by minimizing coffee cups, food wrappers, and other waste. Seriously, no one wants to sit next to a dumpster. Organizing your desk effectively will reduce the risk of disturbing your neighbors and help improve your own productivity.
5. Food for thought
To help keep your energy levels up, most co-working sites offer a coffee bar or snack counter. Many offices also come equipped with self-service kitchens and dining rooms. Make sure you follow the house rules when it comes to heating and eating. It’s unlikely anyone else will appreciate leftover tuna bake as much as you do. And less the one that follows in the queue of the microwave.
6. Under my roof
Each co-working provider will have a list of guidelines on what they consider appropriate use of shared office space. Some places may be fine if you bring children or pets to work. Others may not allow them to safeguard the comfort of their customers. Too cute can be distracting.
7. Your companion
All coworking sites provide facilities to meet clients or external collaborators on site. A seating area can even be offered as an appropriate place for an informal meeting. However, few will appreciate that you sign up your partner to take advantage of free coffee refills.
Co-working may have a reputation for being sociable and flexible, but it’s still a site for professionals. In general, if your visitor is not work related, don’t invite them in.
8. Strike a pose
Many coworking spaces feature modern offices and eclectic decor. Some are so far removed from the traditional office that they feel like home, but they are not! Unlike corporate settings of people in suits and boots, co-working generally encourages dress casual to smart casual. However, no space is so informal that you can arrive in your pajamas. Be picky about your wardrobe and leave fluffy slippers under your bed.
9. Live and let… others use the facilities
Whether it’s the network printer or a meeting room, remember that you’re sharing it with many other co-workers. Selfishly ordering amenities is a quick way to receive frowns and complaints. Avoid overbooking conference rooms. Likewise, if you no longer need a reservation, cancel it. There might well be someone else desperate to take that place.
10. Last orders
While some coworking spaces are open 24 hours, the vast majority are not. When entering a new shared workspace, be sure to note your closing time and end your work day at least a few minutes early. The host will politely remind you to leave if necessary, but it shouldn’t be. Overstaying your welcome always ends up being awkward.
Now that our list has you ready to join the world of coworking spaces, remember that community is at the heart of successful coworking. Be considerate of others and enjoy being part of a work collective.